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AI Time Savings Calculator

Put honest numbers on the question “is this worth my time?” Enter your recurring tasks and your own assumptions; every input is editable.

Your recurring tasks

TaskHrs/wkAI cuts
%
%
%
%
%
%

Assumptions

Loaded cost: salary plus benefits, divided by about 1,900 hours.

Estimated savings

7.0 hper week, per person
322 hper year
$20,930value per year

That is about 40 working days a year, out of 20 hours a week you spend on these tasks.

These are your assumptions, not a study. The defaults are conservative starting points; measure two weeks of real use and replace them.

How to use the result

  1. Start with the biggest row. The task with the most hours and a real reduction is your first project. Build one prompt or automation for it this week.
  2. Measure for two weeks. Track actual time on that task before and after. Replace the estimate with what you measured.
  3. Reinvest the time deliberately. Saved hours vanish unless you decide what they are for: deeper work, more customers, earlier finishes.
  4. Present measured numbers, not estimates. If you are making a case to a manager, measured time on three tasks beats a spreadsheet of guesses.

Not sure where to start? The job playbooks list the tasks with the biggest payoff for each role, and the automation guide shows how to make the savings stick.

Frequently asked questions

Where do the default reduction percentages come from?
They are conservative starting points based on the kind of task, not measurements. Drafting and summarizing tend to see the largest reductions; work that needs judgment, relationships, or physical presence sees little. Replace them with your own experience after a week of trying.
Why 46 working weeks?
It leaves room for holidays and vacation. You can change it. The point of the calculator is to make your assumptions explicit, not to produce a precise number.
Should I use my salary or an hourly rate?
For your own time, a loaded hourly cost (salary plus benefits divided by about 1,900 hours) is most honest. For a team, use an average. The dollar figure is the value of time, not cash you will see in a bank account.
Can I use this for a business case?
Yes, as a starting point. Pair the estimate with a two-week pilot that measures actual time on two or three tasks, then present measured numbers. Our automation guide covers how to run that pilot.